Hosting a webinar can be a challenging prospect because there are so many factors to consider. You have to make sure that you can deliver your presentation in an interesting way. At the same time, you have to share content, speak well, engage the audience, possibly deal with nerves and anxiety, and make sure that your slides change when they should. Then there is the technical aspect, making sure that audio, video and Internet do not fail. You may have questions and answer sessions, which require you to “think on your feet” and provide authoritative answers.


What can you do to make sure your host a great webinar? The key is good organization.

The term “organize” is defined as the action “to arrange or order things so that they can be found or used easily and quickly; to put things into a particular arrangement or order.” The better organized that you are when presenting your webinar, then, the better your webinar presentation will come across.


Here are the 5 best tips for better organization in a webinar presentation.


1. Plan far enough in advance

Better organization during a webinar presentation actually starts long before you go on air. It needs to be planned well enough in advance so that everything can be thought of. There is much to plan for if you want to host the perfect webinar. What are the essential things that should be planned?

  • You need to create high-quality content. If you don’t give yourself enough time to do this, then you may find yourself becoming disorganized during the presentation. You may not have enough material for each topic, or you may have too much material and not know what to leave out.
  • You also need to create visually engaging slides and other visual aids. These take time and shouldn’t be rushed.
  • Create handouts so that you can offer items of value during the presentation.
    All of this takes time to plan for, and, the better you plan, then the better organization you will have in your webinar.


2. Create an agenda

An agenda can help you be more organized during the presentation. But, it has to be reasonable. It should allow you enough time to speak on all the points that you plan to make. If you will have audience participation, then make sure that you allow enough time for questions to be asked and answered. There is nothing that can affect being organized more that feeling that you are running out of time. Panic can set it, and then all your planning will have been futile.

It can also help if you have on your agenda some notes on what slides should be shown and when to change them. You could also have comments when to offer handouts and how to locate them.

Of course, your agenda can be combined with the notes that you use. Keep your notes brief enough to allow you to remember points, but not so detailed that you start reading them. It is important to know what you are doing and also important to quickly see what is coming next.


3. Practice

This is one of the most important aspects to keep a webinar organized during the presentation. Most webinar platforms will have a practice mode. This will give you hands-on experience on how to do it. Even though you may have conducted many webinars, practice can never hurt.


4. Organize content

The better that content is organized logically, then the easier it will be to stay organized during the presentation. One topic should logically follow the previous topic. This not only helps your audience remember better the content, it also helps you deliver it properly. For example, if I said “2, 4, 6, now what is the next number?” you immediately know that it will be 8. However, if I called out numbers randomly, then it will be difficult to predict the next one.

So, numbered lists are very good at keeping things organized. When you say to your audience, “Here are 4 points to remember,” it helps to put them at ease, because they know what to expect. If your audience feels at ease, then you will too.

Organizing content carefully and logically will help you to stay organized during the webinar.


5. Have a contingency plan

Even the best plans can go wrong. Therefore, a contingency plan is essential to make sure that, even if something does happen unexpectedly, you can still stay organized. So if your internet goes down or slows up, what will you do? What if attendees are having issues on their side? Try to think of all unexpected events that could happen and have plan on how to act.


In conclusion

There are many factors to consider when hosting a webinar and much is dependent on you as the host. So if you can keep your cool and keep organized during your presentation, you will make sure that your attendees will not only enjoy their experience, but will also get the most out of it.

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Posted by Agnes Jozwiak

Agnes is the Brand & Communication Director at ClickMeeting.

Time to move your events online. Do it with ClickMeeting


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