When we are videoconferencing one of the most regular things that can inevitably happen is the horrifying moment when you’ve been stuck hanging in freeze frame and not because of a bad internet connection. Sure those moments definitely can happen when the Wi-Fi goes whack and is on the fritz but what we’re talking about here is avoiding those other unwanted moments of downtime. The ones where instead of thinking about the topic at hand you find your mind drifting to whether or not you remembered to let the dog out and if you turned the coffee pot off before you set down in front of your desk.
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Once you’ve established that you do, in fact, have something significant to contribute back this up by being an active listener. Once you show your fellow panel that you truly care about what they say you begin to open up the networks for a more engaged, and thoughtful, conversation. This ultimately leads to a successful experience that you may find reaches well beyond your initial expectations for the meeting.
Along with nodding and smiling to help boost your awareness and attention to the meeting, be sure not to spend time straightening papers or doing other little busy tedious work around your desk. This might be how you keep your mind focused on the meeting, but the distraction is more than just visually annoying to your fellow panel members, it is also usually picked up by the microphone. This gets amplified and suddenly you clicking away on your pen can start to sound like a snare drum.
While it is a good thing that you’ve gotten yourself completely updated on all the recent business figures, charts, graphs, and projections, your time in front of your boss, with the peers around, is not the ideal situation to show off what a good student you’ve been. If you really want to take away a little bit of added respect keep your astuteness to yourself. Nobody really cares. It sounds harsh but it’s true.
By taking the time to make sure you don’t just become another frozen face in the monitor of your peers you help keep the conference moving forward. This doesn’t mean you have to be a jack in the box and bounce around constantly in your frame, that clearly is ridiculous, but you should stay engaged so that you don’t fall through the cracks of the conversation that is unfolding right there in front of you.
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