Sure, an email can seem like a quick way to deliver communication but how much are you really getting done over the course of day when you constantly have to reply to an email thread? Everyone has been there. You get the email first thing in the morning, and by the end of the day you may have finally arrived at a solution, hopefully. It doesn’t take much, with the wide array of time zones that usually comprise group efforts, for the email ping-pong game to cross over into the next business day.
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So long as the project doesn’t have a high priority level in regard to time, this doesn’t really effect the end result. What it does do, however, is distract you from other projects that are sitting in front of you. In an ideal world, one could just easily disconnect from taking incoming messages, but you can’t really do that anymore. Walk away from your internet for even just an hour and you could easily miss important messages that require immediate attention in order to keep the ball bouncing.
For a select few, being able to express yourself through writing comes naturally. This isn’t the case for most of us. The thought of having to write out anything can turn into a nightmare, with the end result becoming a correspondence that falls horribly short of expressing everything that needed to be covered.
Just like some folk don’t like to email, there certainly are those that can’t stand the idea of being on a webcam. Obviously for the sake of the job, they will need to overcome this. But the one thing that might help someone overcome this is that, unlike one-on-one video chat services, a videoconference involves multiple team members. This can help take away some of that added stress of feeling like the spotlight is turned on you and leave you with more energy to focus on the group as a whole.
With the ability to record conferencing you can allow those on your team that are on the other side of the globe to still participate in videoconferencing. Sure, it might not be the same as being able to participate, but the team member can still gather information. Just like in school, if you have a question, than odds are several other people in the room have the same question. This is where watching a recorded videoconference can get you up to par without having to take away the time that you have to dedicate to the project. Save the emailing for quick responses and use it sparingly. Instead, be prepared with questions and take notes during a videoconference.
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