New ClickMeeting Plug-in for Microsoft Outlook

We do everything possible to make ClickMeeting easy. But even that’s not enough for us. We want it to be convenient too. So we took the world’s most widely-used email program — good ol’ Microsoft Outlook — and developed a “killer plug-in” that lets you . . .  well, we’ve got a lot to tell you, so let’s get to it!

 

Here’s the idea. If you use Outlook, you probably have all your contacts stored there, along with your calendar, tasks — and every email you’ve sent or received since 1986 ;)

That makes Outlook a convenient work space for setting up your in-person meetings. So why not use it to set up your online meetings and webinars, too? And now you can, thanks to our new Outlook plug-in.

Oh yeah, did I mention the price? It’s totally FREE.

 

Set Up Requirements

To use the plug-in, you’ll need to be running Windows 7, 8 or Vista and Outlook 2007-2010.

First, download the setup file from this link.

It should run automatically. If not, double-click the setup.exe file or right-click it and choose Open. Follow the pop-up instructions.

At the end, you’ll need to close and re-open Microsoft Outlook. As it re-opens, you’ll see that a ClickMeeting menu choice has been added, along with a handy toolbar in the control ribbon.

 

 

You’ll be required to log on, so you’ll need your username or email address and your password.

After the one-time installation, the plug-in will be available anytime you use Outlook. (If you use more than one computer, you’ll need to repeat the installation on each one.)

 

Entering a Meeting from Outlook

From Outlook you can access a permanent meeting room set up inside ClickMeeting by from the list of your scheduled meetings (Show Schedule) or join an Ad hoc meeting.

 

Scheduling a Future Meeting from Outlook

To schedule a future meeting or webinar from Outlook, click Schedule Meeting. The following screen pops up.

 

 

Fill in the blanks, choosing a meeting name, date/time and lobby message. Choose whether it is free to all, password protected, or token protected.

When you click the Create Meeting button, a new window will appear, with all your meeting details. You can:

 

  • Make changes by clicking the Edit this meeting button, or set up your meeting (presentation, whiteboard, etc.) by clicking the Join meeting button and choosing the setup option
  • Optionally, use the Embed code to place the meeting on your website or blog
  • Click the blue links to Invite Presenters and Invite Participants

 

Customize the Invitations

When you invite presenters and participants, the system automatically creates an email with all the meeting details. You can enter email addresses in the To: and CC: boxes as usual.

And you can customize the invitations, just as you would an ordinary email. Add logo, text, images, links — whatever you wish.

When you’re done, just click the Send button. As recipients respond, your attendee and presenter lists will be updated.

You’ll see the meeting in your Outlook Calendar. Your meeting or webinar is available from your ClickMeeting or ClickWebinar dashboard, as always.

How’s that for easy and convenient?

 

 

More Coming Soon

We’ll give you time to catch your breath and get comfortable with the new Outlook plug-in. But before you know it, we’ll be releasing these exciting new additions:

 

  • New Survey feature, with more selection options for answers: one, many, or open-ended.
  • Revamped Desktop sharing feature: high-quality, low-bandwidth usage, plus multi-monitor capability.

 

So stay tuned. And if you have questions about the Outlook Plug-in, reach out to our Customer Success Team from your ClickMeeting Dashboard >> Help menu.

We designed these features with you in mind. So, in the comments, please let us know what you think!

  • Jacob

    Any Chance we will see these options coming to Outlook for OS X? Or at least the ability to customize the emails from the Web?
    Also any plans to increase the video playback quality of uploaded videos? That would be fantastic if you could do that.

  • http://www.facebook.com/matteo.spigolon Matteo Spigolon

    We need integration with Getresponse, So a user can join a webinar and the collected data (name, email) will put into a getresponse campaign automatically.

  • Karolina Kurcwald

    Hi Matteo, this is in the works at the moment! We’ll be updating you when the integration’s ready.

  • http://www.facebook.com/matteo.spigolon Matteo Spigolon

    Hi Karolina, I hope soon.

  • Mark Bell

    We have installed the plugin successfully on several PCs. On one PC the ClickMeeting menu bar appears but with only the Login button illuminated. Clicking on the Login button provokes no response. We have tried uninstalling and reinstalling but it just does the same. Any ideas?

  • sylwia_wysocka

    Mark

    Thank you for your feedback. We will check how to solve this issue. I need information from you – version of your operating system and outlook.

  • Mark Bell

    Windows 7 SP1 and Office 2007.

  • sylwia_wysocka

    Thank you Mark. We will get back to you with information as soon as possible.